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Non-Cash Transactions command (Transactions menu)
Use this command to display a form that allows you to record non-cash transactions.
The Non-Cash Transactions Form is organized as two sections: Record Non-Cash Transactions and Entries List.
The process of recording a non-cash transaction is as follows:
- In the Record Non-Cash Transactions section, enter the transaction Date, select the type of transaction you are recording in the Classify As dropdown list, then complete the enabled form fields and controls that remain.
- Click the Done button.
Data Members:
Date
Provides a place for you to specify the transaction date in the form mmddyy or mm/dd/yy. The field must contain at least six numerals and may contain up to two slash (/) symbols. No other symbols are acceptable.
Classify As
Displays a list of transaction types to aid you in the transaction recording process. Select the nature of the current transaction the following choices:
Stock dividend Income - Stock dividends received on income assets.
Stock dividend Principal - Stock dividends received on principal assets.
Income reinvestment Income - Receipts reinvested in income assets.
Income reinvestment Principal - Receipts reinvested in principal assets.
Stock split Income - Stock splits of income assets.
Stock split Principal - Stock splits of principal assets.
Exchange Income - Exchanges of income assets.
Exchange Principal - Exchanges of principal assets.
Distribution of assets Income - Distributions of non-cash income assets to beneficiaries (does not apply to guardianships).
Distribution of assets Principal - Distributions of non-cash principal assets to beneficiaries (does not apply to guardianships).
Transfer to income - Transfers of principal assets to income assets.
Transfer to principal - Transfers of income assets to principal assets.
Procucing Asset Category and Name
If the current transaction is a stock dividend or reinvestment of income, this allows you to link the income to the asset that produced it.
Asset Received Category and Name
If the current transaction is a stock split, this allows you to designate the asset received.
Asset Exchanged Category and Name
If the current transaction is an exchange, this allows you to designate the asset given up.
Asset Distributed Category and Name
If the current transaction is a distribution, this allows you to designate the asset distributed.
Income Asset (To Principal) Category and Name
If the current transaction is a transfer from Income to Principal, this allows you to designate the asset transferred.
Principal Asset (To Income) Category and Name
If the current transaction is a transfer from Principal to Income, this allows you to designate the asset transferred.
Units Balance
Displays the balance of number of units of the currently selected account before the current transaction.
Account Balance
Displays the carrying value balance of the currently selected account before the current transaction.
Number of Units/Unit Value
Displays the Units on Hand dialog box to assist you in recording transactions involving securities.
Amount
Enter an amount for this transaction.
The entry may contain twenty digits including one decimal point. Commas are not acceptable.
A maximum of two digits to the right of the decimal point is allowed. Digits to the right of the decimal point beyond two are removed. Rounding is not performed.
Entries with less than two digits to the right of the decimal point are expanded to two.
Receipts Account (Credit) Category and Name
If the current transaction is a stock split or stock dividend, this allows you to select the asset received.
Debit Account Category and Name
If the current transaction is income reinvestment, this allows you to select the asset purchased.
Asset Received (Debit) Category and Name
If the current transaction is an exchange of assets, this allows you to select the asset received in the exchange.
Recipient’s Account (Debit) Category and Name
If the current transaction is a distribution of assets, this allows you to select the beneficiary’s distribution account.
Number of Units Received
Provides a place for you to specify the number of units received in an exchange of assets.
Description
Provides a place for you to type a description for the current transaction. Text can be copied from a selection in the Prior Text drop-down box that displays in the toolbar.
Entries List
Accumulates and displays the previously recorded elements of the current transaction.
Also see: Cash Receipts; Cash Disbursements; General Journal
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