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How do I record a cash disbursement?

  1. Choose Transactions menu > Cash Disbursements to display the Cash Disbursements Form. On the Cash Disbursements Form:
  1. Date field -- type the date of the transaction.

  2. Disbursing Account selection box -- select the account from which the funds were disbursed.

  3. Disbursement Amount field -- type the total amount disbursed.

  4. Classify As selection box -- select the nature of the disbursement.

  5. Category and Name selection boxes -- select the asset or account category and name to which this disbursement pertains. The selection in step 5 guides you to the appropriate selections. If you select a stock or bond category, the Number of Units and Unit Value fields are enabled.

  6. Amount field -- type a dollar amount for this disbursement transaction. Individual amounts may be more or less than the Disbursement Amount in Step 4.

  7. Description field -- type a description for this disbursement transaction. Check numbers would be included in the description.

  8. Click the Accept button when the input for this individual disbursement transaction is complete.

  9. Click the Done button when the input for the entire entry is complete and the entry balances.


If more than one individual disbursement transaction comprises this entry, repeat Steps 5 - 9 until the sum of the individual transactions equals the total Disbursement Amount (Step 4) and the entry balances. Refer to the SUM= Indicator in the Status Bar for balancing information.

In order to access the Cash Disbursements Form, you must first have at least one Disbursing Account in the current active file.




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